How to Run an Induction

  1. Schedule the induction
    • Decide when you want to do the induction. Make sure the tool isn’t reserved for that time-slot.
    • The agreed process is to allow at least 7 days to for folks to respond to the induction. Make sure to leave a few more days (3) to finalize the attendees
    • Create a post in the induction sessions category (and add the tool in the “Optional Tags” section). While you can paste any text you like here, there’s a tool that generates the text from templates for most areas here. This is how you use the tool:
    • Make a space booking
  2. Finalize the list
    • At the cutoff time listed in the post from above, comment on the topic with who the top users are at that time.
    • If they do not respond at the next cutoff, invite the next highest person, and so on.
  3. Run the session
    • If applicable, run through the test questions the inductees might’ve struggled with.
    • Have the members demonstrate their knowledge
  4. Post session admin
    • “Remove wiki” of the post. You can find this by clicking the ellipsis, and then the wrench.
    • Make a request in the tool control thread with the Discourse usernames and real names (first and last when possible)
    • Remove them from the waitlist
    • Add x’s to the main waitlist for those that did not respond to the induction at all, those who failed to confirm , or did not attend. Feel free to simplify this task using this tool
    • Message anyone receiving their first x, linking to the process
    • Remove people who haven’t responded 3 times
  5. When permission has been given
    • Message the inductees letting them know they should have access
    • Add members to the appropriate Discourse group. A list of all groups is here.

*This process hasn’t been agreed universally, but has been on trial.