- Schedule the induction
- Decide when you want to do the induction. Make sure the tool isn’t reserved for that time-slot.
- The agreed process is to allow at least 7 days to for folks to respond to the induction. Make sure to leave a few more days (3) to finalize the attendees
- Create a post in the induction sessions category (and add the tool in the “Optional Tags” section). While you can paste any text you like here, there’s a tool that generates the text from templates for most areas here. This is how you use the tool:
- Make a space booking
- Finalize the list
- At the cutoff time listed in the post from above, comment on the topic with who the top users are at that time.
- If they do not respond at the next cutoff, invite the next highest person, and so on.
- Run the session
- If applicable, run through the test questions the inductees might’ve struggled with.
- Have the members demonstrate their knowledge
- Post session admin
- “Remove wiki” of the post. You can find this by clicking the ellipsis, and then the wrench.
- Make a request in the tool control thread with the Discourse usernames and real names (first and last when possible)
- Remove them from the waitlist
- Add x’s to the main waitlist for those that did not respond to the induction at all, those who failed to confirm , or did not attend. Feel free to simplify this task using this tool
- Message anyone receiving their first x, linking to the process
- Remove people who haven’t responded 3 times
- When permission has been given
- Message the inductees letting them know they should have access
- Add members to the appropriate Discourse group. A list of all groups is here.
*This process hasn’t been agreed universally, but has been on trial.