So… The spring clean was a few months ago - a lot of progress was made, a lot was missed, a lot has redescended into chaos and mess.
The space could do with more of a weekly clean and tlc - this should involve:
- Maintaining organisation and cleanliness of work areas overseen by techs / regular users of said area.
- Sweeping all floors, cleaning and occasionally refinishing surfaces, cleaning the windows, arch lining, etc.
- Checking stock of consumables and making a list for the relevant techs / maintainers.
- Cleaning and maintenance of machines and tools - some weekly, others once a month / two months… as necessary, including for example the laser extract which is probably worth doing monthly given the amount of use it gets.
Even with a small handful of members a lot of progress could be made in very little time with minimal impact on other space users so those with pressing projects can keep working.
There should be very little emphasis on throwing away and much more on finding better storage solutions which can be maintained with ease. Here especially the spring clean showed a lot of promise yet lots of unsorted but valuable items were skipped rather than organised.
A short list of things of achievable goals could be something like this, following a vague example format of:
Task Title - Task Date- Estimated Labour Time - Subsequent Down Time - Max Number of “Cooks in the Kitchen” - Last Action Date - Next Action Date.
Note that estimated labour time would be for one person - ideally each task would reach Max No. Cooks in the Kitchen such that actual shared labour time would remain minimal.
Refinish Clean Room Table - Tuesday 30th Following Members Meeting- 2 Hours Active - 12 Hours Down Time - 3 persons - Never(?) - Couple of Years…
Action Plan: One half on a quiet evening, another the following session when the first is ready for use.
I can supply an extra sander, I’m sure others could also. One person gives a quick rough clean to get rid of existing gunk and varnish, second jumps in with a higher grit on areas finished by the first, etc. Grab a couple of brushes and some Osmo and get painting. Leave a “Do Not Use, Finish Drying” Sign up with the approximate dry time stated and be on our way. Once dry a quick rub down with some high grit sandpaper and jobs done.
Sweep and Mop Floors - Every Tuesday - 1 Hour - 5 Mins - 7 People (3 Sweeps, 2 Mops, 2 Clearers) - Last Week - Next week
Action Plan: Tuesday Evenings may be ideal for this so fresh for the following days open evening.
3 Week Bin Cycled. Clearers clear an area for sweepers to start, everything off the floor onto higher surfaces, shift couches etc. Sweepers sweep, Moppers mop, put things back where they belong, stray projects into the 3 week bins, lost items returned to their homes. “I don’t know where to put this” box for each room for space items.
Clean Up Yard - 4 Hours - None - 20 People (brooms and shovels dependend) - meh… - Next week.
Action Plan - Sunday when fewer cars, Sweep all debris to the back wall, shovel and bag up everything, arrange for removal of all rubbish in subsequent days.
Perhaps as an extension, build a garden shed for outdoor tools, shovels and brooms, bags, etc. Combination code padlock etc, open to all on the estate.
You get the idea. This is a brief and by no means polished template for a “maintenance wiki” aiming to have several members meetings of the very literal type of members meeting in the space and sorting the place out for everyones benefit, this happens rather frequently already but is somewhat under the radar and sporadic, it’d be good to be doing this more regularly with more people involved.